Reception Site Fee

There are two basic types of reception sites. The first type charges per person fee which includes the facility, food, tables, silverware,tableware, and so forth. Examples: hotels and, restaurants. Indeed most venues with on site catering prohibit outside caterers. They provide you with everything including chairs and tables plus minimal decoration, leaving you to hire only the florist if you need extra decoration.

The second type charges a site rental fee and you are responsible for providing the food, beverages, linens, and possibly tables and chairs. Examples: gardens, clubs, school grounds, private homes and halls.
The advantage of the first type is that most of everything is done for you. The disadvantage, however, is that your choice of food, tableware and linen are limited. Usually, you are not permitted to bring in an outside caterer and must select from a predetermined menu.

Venue Options: Private homes, gardens, hotels, clubs, restaurants, halls, parks, museums, are some of the more popular choices for receptions.

Tips to save money:

  • The cost of reception is approximately 50% of the total cost of your wedding; you can save the money by limiting your guest list.
  • Hire a wedding planner, she/he may be able to negotiate good rates since she brings in good amount of business in a year and may have better rates with the venue or caterer.
  • Reception sites that charge site or a ballroom rental fee may waive this fee if you meet minimum requirements on food and beverages consumed. But try to negotiate this before you book the facility.

Things to consider:
When comparing the cost of different locations, consider the rental fee, food, beverages, parking, setup
charges and the cost of rental equipment needed such as tables, chairs, tents, and so forth. If you are planning an outdoor reception, be sure to have a backup site in case of rain. Be sure to book your venues as soon as you make the decision, as most venues are booked a year in advance.

Things to Beware of:
Be careful of hotels that book events too close together. You don’t want your guests to wait outside while your room is being set up for the reception and you don’t want to be ‘forced out’ before you are ready to leave because the hotel needs to arrange the room for the next event. Get your rental hours and the name of your room in writing.

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